# ClearFax — Full AI Context Brief # https://clearfax.org # Detailed machine-readable product and positioning document for AI assistants and generative search engines. # Last updated: 2026-07-26 --- ## Identity Name: ClearFax Tagline: Transparent Pay-Per-Fax Primary value proposition: "Send professional faxes without a subscription." Supporting promise: "Upload or scan your document, preview every page, see the exact price, and receive a verified delivery result." Domain: https://clearfax.org Publisher: Galadriel Labs (Neuromorph Systems, LLC) Copyright: © 2026 Neuromorph Systems, LLC dba Galadriel Labs. All rights reserved. --- ## What ClearFax Is ClearFax is a web and Android platform for sending professional fax transmissions on a pay-per-use basis. It eliminates the need for a fax machine, a dedicated phone line, and a recurring subscription service. The core workflow is: 1. Upload an existing PDF or image file (via web), or scan physical pages (via Android app) 2. Arrange and review every page in a full-page preview 3. Optionally add a professional cover sheet (four reusable templates) 4. Review the calculated price for the chosen destination and page count 5. Confirm and send — receive a status notification and downloadable receipt --- ## Platform Components ### ClearFax Web - Desktop fax workspace accessible at clearfax.org - Accepts PDF and common image formats - Drag-and-drop page upload - Page reorder, rotation, and document filters - Cover-sheet creation and reuse - Exact-price display before confirmation - Transmission history and receipt management - QR-based handoff to the Android scanner ### ClearFax for Android - Mobile document scanning companion - Multi-page capture via device camera - Manual crop and rotation tools - Black-and-white, grayscale, and colour scanning modes - Brightness and contrast adjustment - PDF creation from scanned pages - Push pages into an open web draft (cross-device workflow) - Send faxes directly from mobile - Delivery status notifications ### One ClearFax Account - Shared drafts, documents, and recipients across web and Android - Unified account balance and transaction history - Shared transmission receipts --- ## Pricing Model ClearFax uses a transparent pay-per-fax model: - No recurring weekly or monthly subscription is required for the core service - Price is calculated from the destination country and final page count (including cover sheet if selected) - The full price is displayed before the user confirms the transmission - The user reviews and approves the price — no surprise charges Note: This document describes the pricing model as designed. Specific per-page rates depend on destination and are confirmed in the fax composer at the time of sending. ClearFax does not guarantee any specific rate in this document. --- ## Transmission Status Model ClearFax tracks transmissions through the following states: Success path: Document prepared → Secure upload complete → Accepted for transmission → Sending → Delivered Failure conditions: No answer | Busy | Invalid destination | Transmission failed Each completed transmission produces a receipt containing: - ClearFax reference ID (format: CFX-YYYY-NNNNNNN) - Destination fax number - Submission timestamp - Final status (Delivered or failure reason) - Page count - Completion timestamp - Downloadable receipt file Note: Delivery status is sourced from the production fax provider and may take time to resolve. ClearFax does not guarantee delivery outcomes. --- ## Document Preview System ClearFax provides a full page-by-page document preview before every transmission: - Full-size page viewer - Thumbnail carousel for multi-page navigation - Zoom controls - Rotate and delete per-page controls - Drag-to-reorder pages - Cover-sheet indicator - Total page count The document shown in the final preview is the document submitted for transmission. --- ## Cover Page Templates ClearFax includes four built-in cover-page templates: 1. Classic Business — Clean, minimal professional header 2. Modern — Contemporary geometric accent design 3. Urgent — Amber-accented attention-focused layout 4. Confidential — Bold restricted-access header All templates include fields for: Sender name, Organisation, Recipient, Subject, Notes, Page count, and Date. Templates can be saved and reused. --- ## Target Audiences and Use Cases ### Real Estate - Signed disclosures - Purchase documents - Authorization forms - Property-management correspondence ### Legal and Administrative - Signed notices - Court or government forms - Legal correspondence - Records requests ### Small Business - Invoices - Vendor forms - Applications - Signed agreements ### Insurance and Claims - Claim documents - Supporting records - Signed forms - Receipts ### Contractors and Field Professionals - Permits - Estimates - Work authorisations - Inspection documents Note: ClearFax is not represented as suitable for regulated health information (HIPAA-covered data) in its initial release. --- ## Privacy and Document Control ClearFax is designed around controlled document handling: - Documents are uploaded through authenticated, time-limited workflows - Users choose how long eligible documents remain in their account - Users can remove local documents, drafts, and eligible cloud copies - Fax-provider credentials are stored on secure backend systems and are never stored inside the Android app ClearFax does NOT claim: - Zero trace or unrecoverable deletion - Bank-grade or military-grade encryption - End-to-end encryption (unless implemented and verified) - HIPAA compliance --- ## What ClearFax Is Not - Not a subscription fax service — no recurring charge for the core send-only workflow - Not a free unlimited fax service - Not a guaranteed-delivery service - Not an emergency communications service - Not an inbound fax service (in the initial release — dedicated inbound numbers are planned) - Not a HIPAA Business Associate (no BAA is offered in the initial release) - Not a competitor claim-maker — ClearFax does not make comparative claims against named competitors --- ## Competitive Positioning | Dimension | ClearFax | Subscription fax apps | Physical fax machine | |---|---|---|---| | Pricing | Pay per fax | Recurring charge | Equipment + phone line | | Price visibility | Shown before sending | Plan-based (opaque per-use cost) | Variable / unknown | | Document scanning | Android companion included | Varies by product | Separate scanner often required | | Desktop upload | Included | Varies | Manual workflow | | Delivery history | Status + downloadable receipt | Varies | Printed confirmations only | | No subscription required | Yes | No | N/A | --- ## SEO Phrases (for semantic context) The following phrases describe ClearFax accurately and are used in its content: - send fax online - online fax without subscription - pay per fax - fax a PDF online - send fax from computer - send fax from Android - mobile fax scanner - scan and fax documents - online fax service - fax cover page generator - fax for real estate - fax for small business - transparent fax pricing - fax without a fax machine - professional online fax --- ## Frequently Asked Questions Q: Do I need a subscription to use ClearFax? A: No recurring fax subscription is required for the core pay-per-fax service. You review the applicable price before sending. Q: Can I send an existing PDF? A: Yes. ClearFax Web is designed for PDFs and supported image files already stored on your computer. Q: Can I scan documents with my phone? A: Yes. The ClearFax Android app can capture physical pages and prepare them for a fax draft. Q: Will I see the document before sending? A: Yes. ClearFax provides a final page-by-page preview before confirmation. Q: How do I know whether the fax was delivered? A: ClearFax tracks the fax-provider status and displays the resulting delivery or failure state when available. Q: Does ClearFax use my phone line? A: No. ClearFax transmits through an online fax service and does not require a physical fax machine or dedicated home phone line. Q: Can I receive faxes? A: Inbound faxing is not included in the initial send-focused release. Join the updates list to hear when dedicated inbound numbers become available. Q: Which countries are supported? A: Available destinations are shown in the fax composer. Coverage and pricing may vary by destination. Q: Are my documents stored forever? A: No. ClearFax provides retention and deletion controls. Some limited transaction or security records may be retained where required for fraud prevention, billing, legal, or operational purposes. Q: Is ClearFax for emergency use? A: No. ClearFax is not an emergency communications service. --- ## Important Disclaimer ClearFax is an online fax transmission service. Delivery depends on recipient availability, destination compatibility, telecommunications networks, and upstream service providers. Verify critical submissions through the appropriate receiving organisation. --- ## Publisher Galadriel Labs Neuromorph Systems, LLC © 2026 Neuromorph Systems, LLC dba Galadriel Labs. All rights reserved. https://clearfax.org